Patient Privacy Policy & Data Governance
Hospital Data Protection, Confidentiality & Clinical Information Security
OMkilkari Multispeciality Hospital and Fertility Centre
SA 6/186 2B-1A, Sri Nagar Colony, Paharia, Varanasi, Uttar Pradesh 221007
ISO 9001:2015 Certified • Clinical Governance & Ethics Board Approved • Current Edition: 2026
1. Patient Health Information (PHI) Protection & Scope
At Om Kilkari Multispeciality Hospital and Fertility Centre, protecting the confidential medical data of our patients, mothers, neonates, and visitors is paramount. This policy governs how medical records, diagnostic lab tests, ultrasound scans, surgical logs, and billing histories are gathered, encrypted, and managed across inpatient, outpatient, and telemedicine systems.
2. Reproductive & Genetic Data Confidentiality (IVF/ART)
In strict compliance with the Assisted Reproductive Technology (Regulation) Act, 2021 and national medical ethics guidelines, all IVF cycles, embryology records, cryopreservation logs, and donor information (where applicable) are maintained with ultra-strict physical and cryptographic access controls. Identifiable patient reproductive information is never disclosed without express judicial or statutory requisition.
3. Information Sharing & Third-Party Non-Disclosure
We do not sell, monetize, or disclose patient contact details to commercial pharmaceutical or advertising networks. Diagnostic sharing occurs strictly with accredited external laboratories (when specialized tests are requested), treating referral physicians with patient authorization, or government public health bodies under mandatory statutory infectious disease notifications.
4. Data Retention, Encryption & Audit Logs
Electronic Medical Records (EMR) are backed up securely using 256-bit AES encryption. Physical patient files are stored in fire-safe archival storage for a minimum mandatory retention period of 3 years for adult admissions and until the age of 21 for paediatric/neonatal patients, in accordance with Medical Council bylaws.